The Front Office Administrator supports day-to-day office operations, provides administrative support to multiple departments, and ensures a positive, polished experience for employees, guests, and clients. This role requires excellent communication skills, a high level of professionalism, and the ability to juggle multiple tasks in a fast-paced environment.

Key Responsibilities
Front Desk & Customer Service

Serve as the first point of contact for visitors, employees, clients, and vendors
Answer, screen, and route incoming calls and emails in a timely, professional manner
Greet visitors and manage check-in/check-out procedures
Maintain a tidy and organized front desk, lobby, and shared office spaces

Office Administration

Manage incoming and outgoing mail, shipping, and deliveries
Schedule meetings, conference rooms, and office calendar items
Maintain office supplies, inventory, and equipment; coordinate vendor service as needed
Assist with onboarding tasks such as preparing welcome packets, desk setup, and scheduling training sessions

Administrative Support

Draft, proofread, and distribute correspondence, memos, and basic documents
Support team members with filing (digital and physical), data entry, and document organization
Assist with administrative projects (report preparation, document formatting, scheduling support)
Coordinate internal events, staff meetings, and company communications

Operational Support

Help maintain office policies, procedures, and organizational systems
Support HR, Finance, or Operations teams with occasional administrative tasks
Provide logistical support during audits, staff meetings, or companywide initiatives
Troubleshoot minor office issues and escalate when necessary


Required Qualifications

1–3 years of front office, administrative, receptionist, or customer-service experience
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and general computer literacy
Excellent organization, time management, and attention to detail
Professional and friendly demeanor with strong customer-service orientation
Ability to juggle multiple tasks, prioritize, and maintain composure under pressure
Reliable, punctual, and comfortable working onsite


Preferred Qualifications

Experience supporting multiple departments or managers
Familiarity with office equipment (printers, phone systems, scanners)
Experience with scheduling tools, CRM systems, or shared calendars
Basic experience with data entry or recordkeeping
Interest in growing into office management, HR support, or operations roles

How to Apply
Submit your résumé- Local candidates only as this is a 100% onsite role!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.