Job Summary

We are seeking a detail-oriented Fiscal & Grants Accounting Specialist for a full-time direct hire opportunity in Orlando, FL with a mission-driven nonprofit charitable organization. This role is ideal for an accounting professional who enjoys accurate financial management, grant compliance, payroll administration, and supporting an organization that serves the community.

The Fiscal & Grants Accounting Specialist will manage day-to-day accounting operations, maintain financial records in QuickBooks, process payroll, and support government grant invoicing, reimbursement, reporting, and compliance. This is a strong opportunity for someone who wants to apply their accounting skills in a meaningful nonprofit environment with supportive leadership, collaborative teamwork, and visibility across finance, administration, operations, and executive leadership.

This position offers the opportunity to make a direct impact by helping ensure accurate financial reporting, responsible stewardship of grant funding, and smooth internal financial processes.

Key Responsibilities

- Maintain accurate financial records in QuickBooks Desktop or QuickBooks Online, including daily transactions, bank reconciliations, credit card reconciliations, and financial reporting.
- Manage accounts payable and accounts receivable, including vendor payments, client invoicing, donor-related reporting support, and contribution tracking coordination.
- Prepare and submit government grant invoices, reimbursement requests, financial reports, and supporting documentation in accordance with federal, state, and local funding requirements.
- Track grant expenditures against approved budgets, monitor variances, maintain organized grant files, and support audit and grant closeout activities.
- Process bi-weekly or semi-monthly payroll, maintain payroll records, track PTO and leave balances, and coordinate payroll changes with HR.
- Prepare payroll tax filings, support year-end W-2 and 1099-NEC processing, and generate monthly, quarterly, and year-end financial statements for leadership review.

Compensation and Benefits

- Pay rate: $30 per hour.
- Job type: Direct hire.
- Schedule: Full-time.
- Department: Finance & Administration.
- Location: Orlando, FL.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.