Firm Administrator
Location: Orlando - Downtown
Schedule: Full-Time | Primarily Onsite (1 remote day/week after training)
Compensation: $85,000–$90,000+ DOE
Benefits: Competitive benefits package including PTO, health benefits, and 401(k)

A well-established law firm in Downtown Orlando is seeking an experienced and highly organized Firm Administrator to oversee daily office operations, accounting functions, HR administration, and firm support activities. This is a key leadership position for someone who thrives in a fast-paced legal environment and enjoys wearing many hats while helping keep a growing firm running efficiently.

The ideal candidate will have prior law firm administration experience, strong attention to detail, and the ability to manage confidential information with professionalism and discretion.

Key Responsibilities
Accounting & Financial Operations
Balance and reconcile bank accounts and firm credit card statements
Review and approve Positive Pay transactions daily
Process payroll, edit timecards, and input payroll journal entries
Process 401(k) contributions and payroll-related administrative tasks
Handle accounts payable, including processing firm invoices and vendor payments
Manage trust account checks, invoices, disbursements, and daily bank deposits
Monitor and follow up on accounts receivable and monthly invoice write-offs
Download and process client payments through Wells Fargo and other payment portals
Prepare and process annual 1099s for vendors
Assist with billing setup for new clients and insurance company accounts

Human Resources & Recruiting
Coordinate onboarding and offboarding for employees across payroll, benefits, and internal systems
Maintain employee records in Employee Navigator, payroll systems, and 401(k) platforms
Post open positions, communicate with recruiters, review resumes, and coordinate interviews
Create Zoom links and schedule interviews for attorneys and firm leadership
Manage employee access to office systems, phone systems, and equipment
Send employment termination notifications and update internal systems accordingly

Office & Firm Administration
Oversee day-to-day office operations and vendor relationships
Maintain office equipment, copier/scanner access, and phone systems
Order office supplies and coordinate building maintenance requests
Process annual filings, business tax receipts, and compliance-related deadlines
Monitor security awareness notifications and coordinate employee access updates
Support attorneys and staff with administrative and operational needs
Complete required compliance reporting and government surveys

Qualifications
Prior experience working in a law firm environment is required
3+ years of experience in office management, legal administration, HR, accounting, or firm operations
Strong understanding of payroll, billing, AP/AR, and reconciliation processes
Experience handling confidential financial and employee information
Excellent organizational skills with the ability to manage multiple priorities
Proficiency with Microsoft Office and legal/accounting software systems
Strong communication skills and a proactive, team-oriented mindset

Apply Now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.