Firm Administrator – Law Firm Experience Required

Downtown Orlando, FL | Hybrid Schedule After Training

$85,000–$90,000+ DOE | Full Benefits | 401(k) | PTO

A well-established civil litigation and appellate law firm in downtown Orlando is seeking an experienced Firm Administrator to oversee the day-to-day operations of the firm. This is a high-impact leadership role responsible for managing accounting, HR administration, payroll, vendor relations, office operations, legal billing support, recruiting coordination, and compliance functions.
The ideal candidate will have prior law firm administration experience, strong organizational skills, and the ability to manage multiple operational priorities in a fast-paced professional environment.

Responsibilities
Manage firm accounting functions including bank reconciliations, trust account processing, AP/AR, payroll journal entries, and credit card reconciliations
Process payroll, maintain employee records, and oversee onboarding/offboarding processes
Administer benefits and compliance functions including ACA deadlines, 401(k) processing, Employee Navigator updates, and annual vendor 1099s
Monitor accounts receivable and process invoice write-offs as needed
Coordinate with attorneys and staff regarding billing setup, client/matter maintenance, and conflict checks
Process settlement checks, deposits, and trust disbursements
Maintain vendor relationships and oversee office operations including supplies, office equipment, courier services, shredding, telecom, and building maintenance requests
Manage recruiting coordination including posting jobs, communicating with recruiters, reviewing resumes, and scheduling interviews
Maintain attorney licensing and business tax receipt compliance
Update internal systems including phone systems, copy/scanner access, and employee software access
Handle annual filings and compliance requirements including Sunbiz annual reports and census surveys
Support firm leadership with administrative and operational initiatives as needed

Qualifications
Previous law firm administration experience is required
Strong knowledge of legal accounting, payroll, billing, and HR administration
Experience handling trust accounts and legal financial operations preferred
Proficiency with Microsoft Office and legal/accounting management systems
Excellent organizational skills with the ability to prioritize and manage deadlines independently
Professional communication skills and high attention to detail
Experience supporting attorneys and managing office operations in a professional services environment

This is an excellent opportunity for a seasoned law firm administrator seeking a stable, long-term position with a respected Orlando law firm.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.