We are seeking a detail-oriented and versatile On-site Finance Specialist/Bookkeeper to support our financial operations and office needs. This role reports directly to the Director of Finance and is responsible for accounts payable/receivable, reconciliations, payroll support, compliance, and general office assistance. The ideal candidate will be proficient in QuickBooks, highly organized, and comfortable managing multiple responsibilities in a fast-paced, collaborative environment.

Primary Responsibilities
Accounts Payable & Receivable
• Monitor and manage accounts receivable, including preparation of invoices and processing cash receipts.
• Process accounts payable and manage vendor relationships.
• Prepare and file annual Form 1099s for vendors.
Banking & Reconciliations
• Perform bank reconciliations and prepare journal entries.
• Record deposits and merchant fees.
• Reconcile company credit cards, intercompany accounts, and revenue across systems (CRM vs. QuickBooks).
Payroll & Compliance
• Assist with payroll processing and related journal entries.
• Support preparation and filing of basic payroll tax documents.
• Ensure compliance with local, state, and federal employment, labor, tax, and health regulations.
• File appropriate documents and registrations with regulatory agencies.
Financial Reporting & Audit
• Assist in preparing required financial documentation.
• Prepare specialized reports and financial analyses as needed.
• Assist in audit preparation and documentation.
• Maintain accurate fixed asset and inventory records; supervise annual inventory counts.
General Office Support
• Assist with other finance-related tasks and projects as assigned.
• Collaborate with internal teams to ensure efficient financial operations.
• Support facilities needs, such as coordinating repairs, ordering office materials, or managing service calls.
• Prepare and print letters, reports, and other correspondence.

Essential Skills & Attributes
• Strong proficiency in QuickBooks and Microsoft Office (Excel, Word).
• Excellent written and verbal communication skills.
• Detail-oriented with a high degree of accuracy.
• Analytical problem-solving ability and independent decision-making.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional integrity, confidentiality, and trustworthiness.
• Collaborative and self-motivated team player.

Education & Experience Requirements
• Associate’s degree in accounting or related field required; Bachelor’s preferred.
• Minimum three (3) years’ experience in a finance or accounting role.
• Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).

Excellent Benefits - APPLY TODAY


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.