Job Title: Facilities Coordinator
Contract: Temporary to Perm
Location: Newport Beach, CA
Reports To: Client Services Supervisor/Manager

Position Overview:
We are seeking a motivated and adaptable individual to join our team as a Facilities Coordinator. This role is responsible for coordinating maintenance requests, office moves, vendor services, inventory tracking, and general facilities support while ensuring a safe, organized, and professional workplace.

Schedule & Pay:
• Monday to Friday: 8:00 AM to 5:00 PM
• Pay rate: $23.72/hr

Responsibilities
• Coordinate and prioritize facilities service requests and work orders through systems such as ServiceNow or similar platforms
• Partner with vendors, building engineers, and property management for maintenance and repair services including HVAC, plumbing, electrical, lighting, furniture, and appliances
• Support office moves and workstation setups, including light furniture moving, desk packing, and post-move coordination with IT and movers
• Perform minor furniture adjustments and basic repairs using hand tools
• Assist with space planning, floor plan updates, occupancy tracking, and facilities reporting using Excel and AutoCAD
• Monitor inventory levels, track deliveries and backorders, and assist with invoice and expense documentation
• Conduct routine office walkthroughs to identify cleanliness, maintenance, or safety concerns
• Provide administrative and customer support for facilities-related operations and projects

Qualifications
• High School Diploma or equivalent required
• Experience in facilities coordination, office services, workplace operations, or related support roles
• Experience coordinating with vendors, building engineers, and property management teams
• Knowledge of ticketing/work order systems such as ServiceNow
• Proficient in Microsoft Excel and basic reporting/documentation tools
• Basic knowledge of office furniture systems and minor repair work
• Strong communication, customer service, and organizational skills
• Ability to multitask, work independently, and collaborate within a team environment
• Comfortable working in a physically active role, including walking, standing, kneeling, lifting, pushing, and pulling up to 50 lbs, using ladders, and moving light furniture

Apply Now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.