JOB TITLE: FISCAL ASSISTANT

This regional governmental agency has an immediate need for a temporary Fiscal Assistant to provide clerical accounting support to the Accounting/Accounts Payable unit of the Finance department.

6 Month temp
4x10 schedule. Tuesday – Friday, 7:00 a.m. to 5:30 p.m.
Min 1 yr experience

REQUIRED QUALIFICATIONS/SKILLS
Candidates should be dependable, with responsible clerical accounting experience, and must possess the following:

• Experience with preparing and processing accounts payable invoices and other claims.
• Experience with reviewing and verifying invoices and other fiscal supporting documents for accuracy.
• Ability to reconcile and resolve invoice discrepancies.
• Ability to understand routine accounting transactions, and follow accounting practices and procedures.
• Knowledge of accounting, purchase orders, contracts or purchasing record keeping methods and techniques.
• Demonstrated ability to meet deadlines with accuracy and excellent attention to detail.
• Good communication skills, with ability to contact agency employees or vendors to obtain and/or clarify information concerning claims or payments. Ability to maintain positive working relationships with others.
• Good organizational skills -- ability to stay organized and maintain files and record keeping systems for a large number of vendor accounts.

DESIRABLE QUALIFICATIONS
• Bachelor's degree in business math, accounting, finance, or other directly-related major.
• At least one year of full-time experience working in a financial or accounting environment; preferably at a public agency.
• Proficiency with PeopleSoft Financial Systems or an equivalent automated accounting system, and Microsoft Office Suite (Excel, Access, Word, Outlook).
• Experience in processing, recording and maintaining a variety of fiscal and statistical records.

EXAMPLE OF JOB DUTIES
• Examine invoices and other supporting fiscal documents for payment requests forms and other claims.
• Verifying payment approval to ensure invoices are properly authorized.
• Reviewing fund and account codes on the payment request forms and other claims.
• Obtaining and verifying tax forms and other associated forms related to the vendor setup.
• Performing data entry for vouchers and vendors set up in the accounting system.
• Verifying and calculating invoice amounts including credit memos and use and sale taxes.
• Contacts agency employees or vendors to obtain clarification on claims or payments.
• Scanning hard-copy records into the document management system, and performing queries to locate accounting records in the accounting and document management systems.
• Operates computers, typewriters, calculators, and a variety of automated data processing office equipment.

DURATION OF ASSIGNMENT/SALARY RANGE

Duration of Assignment: Approximately 6 months (may be extended based on operational need).
Salary Range: $22 - $30 per hour, depending on qualifications.
Work Schedule: Four 10-hour days, Tuesday – Friday, 7:00 a.m. to 5:30 p.m.
Work Location: Diamond Bar, at the junction of the 57 and 60 freeways --- parking is free. This position will be required to work onsite. No teleworking available.

This agency takes affirmative action to employ and advance in employment qualified employees and applicants who are special disabled veterans, veterans of the Vietnam era, and other eligible veterans.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.