Job Title: Executive Legal Assistant
Location: [Insert City, State]
Job Type: Full-Time
Salary: $65,000 – $75,000 annually (DOE)

Overview:
An established legal team is seeking a highly skilled Executive Legal Assistant with at least 4 years of experience supporting senior attorneys in a fast-paced litigation practice. The ideal candidate will be detail-oriented, proactive, and capable of managing a wide range of administrative, secretarial, and operational tasks. This role involves frequent interaction with attorneys, clients, and staff, and requires a strong understanding of litigation processes and legal procedures.

The successful candidate will bring professionalism, initiative, sound judgment, and discretion while handling sensitive and privileged information. This is an excellent opportunity to become a key member of a collaborative litigation team.

Must have :
Minimum 4 years of legal administrative experience, preferably supporting senior attorneys in litigation

Strong knowledge of legal terminology, litigation processes, and court procedures


Key Responsibilities:

Manage complex calendaring and scheduling for client meetings, litigation deadlines, court appearances, discovery, and depositions

Track and record billable time accurately using a case billing system

Assist with attorney-client billing, including reviewing, verifying, and editing billable hours before invoice preparation

Provide trial preparation support, including organizing exhibits, witness lists, and other trial materials

Draft, proofread, and prepare correspondence, memoranda, and legal documents with precision and professionalism

Serve as a liaison with internal teams, clients, outside counsel, and third parties

Handle administrative and clerical tasks, supporting attorneys in daily operations

Qualifications:

Minimum 4 years of legal administrative experience, preferably supporting senior attorneys in litigation

Strong knowledge of legal terminology, litigation processes, and court procedures

Proficiency with case management and billing systems

Exceptional written and verbal communication skills

Highly organized with strong attention to detail and follow-through

Ability to handle confidential and sensitive information with integrity

Skilled at multitasking and prioritizing in a deadline-driven environment

Compensation & Benefits:

Competitive salary range: $65,000 – $75,000 annually (DOE)

Comprehensive benefits package, including 100% employer-paid premiums for health, dental, and vision insurance

401(k) retirement plan with 3% employer contribution plus additional matching opportunities

Generous paid time off and paid holidays

Supportive and collaborative office environment

Hybrid work option available after initial training period

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.