Job Summary
We are seeking a highly organized Executive Assistant for a temp-to-hire opportunity in Salt Lake City, UT. This role is ideal for an administrative professional who enjoys supporting leadership, coordinating office operations, managing schedules, and keeping daily business activities running smoothly.
The Executive Assistant will play an important role in creating an organized, responsive, and efficient office environment. This position offers the opportunity to work closely with management and cross-functional teams while building long-term stability with a professional business services organization. The ideal candidate will thrive in a supportive, team-focused environment where reliability, communication, confidentiality, and attention to detail are highly valued.
Key Responsibilities
- Provide administrative support to management and office staff, including calendar management, meeting scheduling, and daily coordination.
- Prepare reports, presentations, correspondence, and other business documents with accuracy and professionalism.
- Maintain organized records, files, documentation, and administrative processes for office and operational needs.
- Assist with employee timekeeping, payroll tracking, and coordination with HR and finance teams.
- Serve as a professional point of contact for internal staff, clients, vendors, emails, calls, and administrative requests.
- Support office operations, including meeting coordination, supply management, travel arrangements, and special projects as assigned.
Compensation and Benefits
- Salary range: $50,000 to $60,000 per year.
- Job type: Temp-to-hire.
- Location: Salt Lake City, UT.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage executive and office calendars, meeting schedules, and administrative workflows.
- Prepare reports, presentations, routine correspondence, and organized documentation.
- Support timekeeping, payroll coordination, and communication with internal teams.
- Coordinate office operations, vendor communication, travel details, and special administrative projects.
- 3 to 5 years of administrative, executive support, office assistant, or similar professional experience.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills.
- High attention to detail and ability to maintain accurate records and documentation.
- Ability to handle confidential and sensitive information with professionalism.
- Reliable, proactive, and comfortable working in a fast-paced office environment.
Preferred Qualifications
- Experience supporting office operations or multiple departments.
- Familiarity with timekeeping or payroll systems such as ADP, Paychex, or similar platforms.
- Experience using collaboration or project tracking tools such as Asana, Slack, Trello, or similar systems.
- Prior experience coordinating travel arrangements, meeting logistics, or executive-level administrative support.