We are seeking a highly organized and proactive Executive Assistant to support a dynamic CEO and Chief of Staff in a newly created part-time role. This position is ideal for someone who thrives in fast-paced environments, enjoys building structure and organization, and can confidently operate with a high level of independence.

The right candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while managing multiple priorities with professionalism and discretion.

Responsibilities
Provide direct administrative and organizational support to the CEO and Chief of Staff
Rebuild, organize, and maintain filing systems and operational processes
Manage and maintain spreadsheets, reporting documents, and data organization in Excel
Support day-to-day administrative operations and help improve overall workflow efficiency
Assist with scheduling, coordination, and general executive support tasks
Identify opportunities to create structure, improve organization, and streamline processes
Handle sensitive and confidential information with discretion and professionalism
Take initiative in real time and independently problem-solve in a fast-moving environment
Support special projects and additional operational needs as assigned

Qualifications
Previous Executive Assistant, Administrative Assistant, or high-level office support experience preferred
Strong proficiency in Microsoft Excel and administrative systems
Excellent organizational and time management skills
Ability to work independently with minimal supervision
Strong attention to detail and follow-through
Excellent written and verbal communication skills
Ability to prioritize and adapt in a high-energy environment
Professionalism, discretion, and sound judgment are essential

Ideal Candidate
Highly dependable, proactive, and resourceful
Comfortable working with direct communication styles and strong personalities
Thick-skinned, adaptable, and able to remain composed under pressure
Quick thinker with strong critical-thinking and problem-solving skills
Naturally organized and enjoys creating order out of chaos
Positive attitude with a willingness to jump in wherever needed

This is an exciting opportunity to help shape and support the operational structure of a growing organization while working closely with executive leadership. Approximately 3 Days Per Week (with potential for additional hours over time)

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.