Do you thrive in a fast-paced environment where no two days are the same? Are you the go-to person who keeps everything running seamlessly behind the scenes? Do you take pride in being polished, organized, and one step ahead?

If so, we’re partnering with a well-established and growing organization in Boca Raton to find a highly professional Administrative Coordinator to support executive leadership. This role is the backbone of a collaborative, close-knit team of 50+ employees and will work directly with the President and two Vice Presidents.

While the title is Administrative Coordinator, this position functions as a true Executive Assistant, requiring a high level of discretion, organization, and the ability to anticipate needs in a dynamic environment.

Key Responsibilities
Provide direct administrative support to the President and two Vice Presidents
Manage complex calendars, including scheduling meetings and coordinating logistics
Arrange and coordinate domestic and international travel (flights, hotels, transportation, itineraries)
Prepare and submit expense reports accurately and in a timely manner
Handle incoming and outgoing mail, packages, and deliveries
Maintain office supply inventory and coordinate ordering as needed
Support general office operations and administrative functions
Assist with meeting coordination, including preparing materials and conference room setup
Serve as a professional point of contact for internal staff and external partners

Qualifications
3+ years of administrative experience, preferably supporting executive-level leadership
Highly polished, professional demeanor and presentation
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with calendar management, travel coordination, and expense reporting
Self-starter with a positive, team-oriented mindset

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.