Executive Assistant for Financial Service Company



About the Role
We are seeking a highly polished and professional Executive Administrative Assistant to support senior leadership within a fast-paced financial services environment. This role requires exceptional organizational skills, discretion, and the ability to confidently interact with high-level stakeholders including Board members, clients, investors, and executive leadership.

Key Responsibilities
Provide high-level administrative support to senior executives

Manage complex and frequently changing calendars across multiple stakeholders

Coordinate and host meetings with Board members, clients, investors, and executives

Plan and execute corporate events, meetings, and offsite functions

Arrange detailed domestic and international travel, including itineraries and logistics

Prepare and reconcile expense reports accurately and in a timely manner

Serve as a professional point of contact for internal and external stakeholders

Handle confidential information with discretion and professionalism

Qualifications
5+ years of experience supporting senior executives, preferably in financial services or a corporate environment

Proven experience interacting with high-level visitors (Board members, clients, investors, executives)

Strong calendar management skills across multiple executives

Demonstrated experience in event planning and coo

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.