For immediate consideration, please contact Theresa Delgado, AppleOne - Ventura.

*This is a contract position for 6 months*

position Overview
The Executive Assistant provides high-level administrative support to a department head. This role involves performing complex, sensitive, and responsible administrative duties and may include coordination of departmental office operations and lead responsibility for clerical support staff.

Key Responsibilities
Duties may include, but are not limited to:

Coordinate day-to-day administrative support functions within the assigned department, including oversight or guidance of clerical team members.

Prepare and edit a wide range of correspondence, reports, memos, and other documents. Respond independently to routine communications and inquiries.

Take meeting notes and transcribe from notes or recordings; review and proofread materials for accuracy and clarity.

Develop, maintain, and organize complex filing systems and records. Assist with record retention, including inventory and archiving of documents.

Conduct data collection and analysis for special projects; create and manage department databases and generate reports as needed.

Support payroll, purchasing, personnel, and budget tracking functions. Prepare purchase orders, monitor requisitions, and maintain awareness of budget status.

Communicate and coordinate with external vendors; gather information, obtain cost estimates, track invoices, and ensure timely payments.

Assist with drafting, reviewing, and tracking contracts, agreements, and other official documents, ensuring all necessary components and approvals are in place.

Screen incoming calls, mail, and visitors. Respond to routine inquiries and provide information regarding City and departmental policies and procedures.

Maintain appointment calendars, arrange meetings, and coordinate travel accommodations.

Organize and support special projects and departmental activities as assigned.

Perform other related duties as required.



EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.