Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.


Key Responsibilities

* Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
* Prepare and edit correspondence, reports, presentations, and other documents
* Act as a liaison between executives, internal teams, and external stakeholders
* Manage confidential information with a high degree of professionalism and discretion
* Coordinate meetings, including agendas, materials, and follow-up actions
* Screen calls, emails, and requests, responding or redirecting as appropriate
* Assist with project management and track key initiatives and deadlines
* Organize and maintain filing systems, both electronic and physical
* Support event planning and logistics as needed

Qualifications

* Previous experience as an Executive Administrative Assistant or in a similar role
* Strong organizational and time management skills with the ability to prioritize effectively
* Excellent written and verbal communication skills
* High level of professionalism and discretion when handling sensitive information
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
* Ability to work independently and anticipate needs in a dynamic environment
* Strong attention to detail and problem-solving skills

Preferred Qualifications

* Bachelor’s degree in Business Administration or a related field
* Experience supporting C-level executives
* Familiarity with project management tools and collaboration platforms



Equal Opportunity Employer Statement:
We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.