Executive Assistant – Audit Division

Location: San Juan, PR
Employment Type: Full-Time

Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to the Audit Division, including five partners and their professional staff. This role will serve as a key liaison between management, clients, and internal departments, ensuring smooth daily operations and adherence to deadlines.

Key Responsibilities:

Provide high-level administrative support to the partners and audit team.

Coordinate schedules, meetings, travel arrangements, and conferences, optimizing partners’ time.

Draft, review, and track confidential correspondence, reports, and presentations.

Manage incoming communications and calls, prioritizing based on importance and urgency.

Organize and maintain physical and digital files, ensuring accuracy and accessibility of information.

Coordinate logistics for audits, client meetings, and internal department activities.

Follow up on pending tasks, deliverables, and ongoing projects to ensure deadlines are met.

Assist in the preparation of reports and documentation for internal or external reviews.

Handle all client and firm information with the highest level of confidentiality and professionalism.

Requirements:

Bachelor’s degree in Business Administration, Accounting, or a related field.

Previous experience as an executive or administrative assistant (experience in professional services firms preferred).

Excellent organizational, communication, and time management skills.

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Ability to manage multiple priorities in a fast-paced, high-demand environment.

Strong attention to detail, discretion, and professionalism.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.