We are seeking a highly organized and proactive Executive Administrative Assistant to support a Director/CEO. The ideal candidate will be responsible for handling a wide range of administrative tasks, maintaining efficiency, and ensuring seamless communication within the executive team.

Key Responsibilities:

Manage the Director/CEO’s calendar, including scheduling meetings and coordinating appointments.

Prepare and edit correspondence, communications, presentations, and other documents.

Coordinate travel arrangements, including flights, accommodation, and itineraries.

Serve as a point of contact between the Director/CEO and internal/external stakeholders.

Handle confidential and sensitive information with discretion.

Organize and attend meetings, taking detailed minutes as needed.

Conduct research and prepare reports for executive decision-making.

Assist in project management and follow up on deliverables.

Maintain filing systems and records.

Qualifications:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

High level of integrity and professionalism.

Ability to work independently and as part of a team.

Bachelor’s degree preferred but not required.

2-3 years of experience

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.