Job ID: 1789705
Reference Code: KI-Estate-Planning Legal Assistant
Job Summary
We are seeking a detail-oriented Estate Planning Legal Assistant for a direct hire opportunity with a full-service business law firm in Orlando, FL. This full-time, in-office role is ideal for a legal administrative professional who enjoys supporting attorneys, managing important client and matter details, and contributing to a polished, client-focused legal practice.
The Estate Planning Legal Assistant will work in a professional office environment with supportive leadership, a collaborative team culture, and a strong emphasis on quality, organization, and client service. This is a strong opportunity for someone who thrives in a fast-paced legal setting, values stability, and wants to be part of a respected legal services team with competitive compensation and benefits.
Key Responsibilities
- Maintain paper and electronic legal files in accordance with firm policies using the firm’s document management system.
- Format, proofread, and finalize correspondence, memoranda, and legal documents from written and dictated attorney drafts.
- Schedule client meetings, manage calendars, and monitor attorney schedules to ensure deadlines and commitments are met.
- Submit attorney billing entries and expense reports accurately and in a timely manner.
- Provide administrative support to multiple attorneys or executives while managing shifting priorities.
- Assist with other legal administrative duties and special projects as assigned by supervisors.
Compensation and Benefits
- Salary range: $60,000 to $70,000 per year.
- Job type: Direct hire.
- Schedule: Full-time.
- Work arrangement: In-person at the Orlando, FL office.
- Benefits: Competitive compensation and benefits program.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support multiple attorneys or executives with legal administrative tasks, document preparation, calendaring, and client coordination.
- Maintain legal files, manage document workflows, and support matter organization using document management systems.
- Prepare, format, proofread, and revise correspondence, memos, and legal documents.
- Assist with billing entries, expense reports, scheduling, and other administrative priorities.
- Minimum of 3 years of Legal Assistant experience required.
- Strong background supporting multiple attorneys or executives, ideally in a law firm environment.
- Proficiency in Microsoft Office Suite and PDF tools required.
- Experience with document management systems and legal drafting software required.
- Minimum typing speed of 75 words per minute required.
- Excellent written communication, proofreading, and document formatting skills.
- Excellent verbal communication skills with clients, attorneys, and colleagues.
- Highly organized and detail-oriented, with the ability to manage multiple priorities with limited supervision.
- Ability to work effectively in a fast-paced professional environment.
- Ability to sit for prolonged periods while working at a computer.
- Ability to lift up to 15 pounds as needed.
Preferred Qualifications
- Experience supporting an estate planning practice.
- Experience with iManage.