Accounting Specialist – AP / AR / Payroll Support
Full-Time | Onsite | Monday–Friday, 8:30 AM–5:30 PM

We are seeking a detail-oriented Accounting Specialist to support Accounts Payable, Accounts Receivable, and Payroll functions in a fast-paced, professional office environment. This role is responsible for maintaining accurate financial records, updating AP and AR sub-ledgers, and providing strong customer communication regarding billing and payments. The position is 100% onsite and works closely with the Accounting Manager to ensure timely and accurate accounting operations.

Key Responsibilities

Enter and update vendor invoices in Sage 50 within specified timeframes

Prepare payment checks and related reports; respond to vendor inquiries promptly and professionally

Enter sales invoices and distribute invoices to customers

Process daily cash receipts, including checks, wire transfers, cash, and miscellaneous payments

Perform bank and credit card reconciliations

Manage aged receivables by sending statements and communicating with customers via phone and email to collect payments

Assist the Accounting Manager with payroll processing, including verification of overtime and PTO

Maintain organized filing systems for vendor files and invoices; ability to carry boxes up to 10 lbs upstairs

Provide general office and event support for seminars or special projects as needed

Qualifications

Bachelor’s degree in Accounting required

3–5 years of experience in accounts payable, accounts receivable, or general accounting

Strong proficiency in Microsoft Word and Excel

Experience with Sage 50 preferred (training available)

Excellent interpersonal, communication, and customer service skills

High attention to detail with the ability to meet deadlines

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.