Job ID: 1792772
Reference Code: VI-DMV-& Fleet Accounting Specialist
We are hiring a DMV & Fleet Accounting Specialist to support vehicle registration, accounts payable (AP), fleet compliance, and data entry in a fast-paced, in-office environment. Location: In-office | Pay: $25–$26/hr This role is ideal for candidates with DMV processing, fleet accounting clerk support experience who are detail-oriented and thrive in compliance-driven work. You’ll play a key role in managing vehicle registrations, regulatory filings, and financial tracking to keep operations running smoothly.
Qualifications
3–5 years of experience in accounting support, DMV services, fleet operations or Practical knowledge of Accounts Payable (AP), invoicing processes, and data entry
Proficiency in Microsoft Office tools, particularly Excel and Word
Strong attention to detail with solid organizational and recordkeeping abilities
Capable of handling deadlines, tracking renewals, and managing high volumes of documentation
Effective communication skills for coordinating with vendors, DMV offices, and internal teams
Preferred Qualifications
Experience with DMV processing, vehicle registration, or fleet compliance
Familiarity with QuickBooks or other ERP/AP systems
Exposure to regulatory programs such as CARB
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Responsibilities
DMV & Accounts Payable Support
Process vehicle registrations, renewals, and associated fees in a timely manner
Review vehicle details and invoices to ensure billing accuracy
Code and enter DMV-related invoices into the accounts payable system
Reconcile invoices and maintain accurate financial records
Track renewals, penalties, and registration reporting
Fleet Administration
Maintain records for registrations, insurance, maintenance, and mileage
Oversee titles, tags, permits, and fleet documentation
Coordinate vehicle acquisitions, sales, and disposals
Manage distribution and tracking of insurance cards and
Compliance records
Compliance & Regulatory Tracking
Support programs , CARB
Process Motor Carrier Permits (MCP) and HVUT filings
Monitor citations, violations, and required documentation
Stay current on regulatory changes to ensure ongoing compliance
Coordinate reporting for sold or stolen vehicles through CHP
Energy Reporting & Data Management
Upload and monitor utility usage (PG&E and others)
Maintain energy reporting databases and spreadsheets
Manage utility account setup, updates, and allocation tracking
Track credits and ensure accuracy in all reporting data