Job Summary

We are seeking an experienced Credit and Office Manager for a direct hire opportunity with an established, privately held energy and fuel services company in Portland, OR. This role is ideal for a financial operations leader who enjoys improving credit processes, strengthening accounts receivable performance, leading a small team, and creating structure across office operations.

This is a high-impact opportunity to work closely with ownership and leadership in a stable, established organization serving commercial customers throughout the Pacific Northwest. The environment is hands-on, collaborative, and focused on continuous improvement, customer relationships, operational accountability, and long-term growth.

The successful candidate will bring strong commercial credit, collections, and office operations experience, along with the leadership ability to coach employees, improve workflows, and support scalable business processes.

Key Responsibilities

- Lead credit approval, risk assessment, credit limits, payment terms, collections, and accounts receivable management.
- Monitor aging reports, identify credit risk, support cash flow improvement, and work to maintain strong current receivables performance.
- Develop and refine credit policies, procedures, internal controls, reporting, and collection escalation processes.
- Supervise, coach, and develop a Credit Analyst and Collections Specialist while establishing clear expectations and accountability.
- Oversee assigned office operations, administrative workflows, and process improvement initiatives to improve accuracy and efficiency.
- Partner with ownership, sales, customers, and internal teams to balance customer relationships with responsible credit decisions.

Compensation and Benefits

- Salary range: $100,000 to $150,000 per year.
- Employment type: Direct hire, full-time.
- Location: Portland, OR.

Required Qualifications and Skills

- Manage commercial credit approval, collections, accounts receivable aging, and credit risk processes.
- Lead office operations, administrative workflows, and process improvement initiatives.
- Supervise and develop credit, collections, or administrative team members.
- Provide financial reporting, recommendations, and operational insight to ownership and leadership.

- 6 to 10 years of relevant experience in credit management, accounts receivable, collections, financial operations, or related business operations.
- Demonstrated experience evaluating customer creditworthiness, setting credit limits, managing credit terms, and negotiating payment arrangements.
- Previous supervisory or management experience, including coaching, employee development, performance management, and accountability.
- Strong analytical skills with the ability to interpret aging reports, identify risk, and make sound business decisions.
- Experience developing policies, improving workflows, implementing internal controls, and creating repeatable processes.
- Proficiency with Microsoft Excel and accounting or ERP systems.
- Excellent communication, negotiation, problem-solving, and cross-functional collaboration skills.
- Ability to work effectively with ownership, sales teams, customers, and employees in a hands-on business environment.

Preferred Qualifications

- Experience with Sage MAS 90/200 or similar accounting systems.
- Familiarity with EOS, Traction, or similar business operating systems.
- Degree in accounting, finance, business administration, or equivalent relevant experience.
- Experience in petroleum distribution, chemicals, petrochemicals, fuel delivery, or a related commercial distribution environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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