Our client is seeking a Corporate Office Coordinator.

The Office Coordinator provides high-quality administrative and operational support to senior financial leadership and the corporate team, helps ensure the day-to-day effectiveness of the corporate office, and collaborates effectively with teams across the organization.

This role is responsible for maintaining organization, supporting workflow execution, and ensuring that tasks, including a variety of administrative functions ranging from executive scheduling to general office coordination, are completed accurately and on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Executive Administrative Support
• Support calendar, scheduling, and meeting coordination. Prepare meeting agendas and assist with follow-up on action items
• Draft correspondence, emails, and basic reports
• Maintain organized digital and physical files
• Handle confidential information with discretion

Communication & Coordination
• Coordinate internal and external communications on behalf of senior financial leadership
• Assist with preparing materials for meetings, presentations, and general updates
• Support basic document preparation and formatting

Office Coordination
• Order and maintain office supplies and materials
• Coordinate office activities, events, and meetings (including team events and office gatherings)
• Handle incoming and outgoing mail and deliveries

Administrative & Operational Support
• Prepare various vendor payment approvals as assigned
• Assist with document distribution, mailings, and general administrative tasks
• Run occasional errands as needed for the corporate office
• Support various administrative needs across departments when required
• Maintain task lists and ensure timely completion of assignments

General Support
• Assist with special projects and assignments as requested
• Provide flexible support based on business needs
• Help ensure the corporate office operates efficiently and professionally



Education
• College degree preferred but not required
• Equivalent experience will be considered


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.