Job Summary:

The Corporate Administrative Assistant supports senior management in the operation of the corporate office and their respective functions. Duties include travel coordination, expense reporting, calendaring, correspondence, project management, compliance and meeting coordination.

Duties and Responsibilities:

1. MEETINGS. Coordinates corporate meetings including scheduling, logistics, communications, presentations, catering and related details. Records and circulates meeting minutes. Tracks action items generated upon request.
2. CORRESPONDENCE. Drafts messages for senior management via email, letter, phone, text, etc. as required.
3. POLICIES. Assists in drafting administrative and operational policies.
4. ARCHIVES. Manages document retention according to company policy.
5. COMPLIANCE. Assists management with local, state, and agency annual reports and other governmental operational requirements.
6. REPORTING. Prepares, reconciles, communicates and maintains selected accounting/management reports.
7. COMMITTEES. Participates on and supports Company committees as requested. Generates, maintains and circulates corporate records as requested.
8. TRAVEL. Coordinates travel arrangements for employees.
9. Other projects and assignments as requested.


Qualifications:

The Administrative Assistant must have a High School diploma, exceptional communication and organizing skills, and the ability to grasp and effectively manage complex details. Should have experience working in an office environment, performing administrative duties, supporting a team of executives, and maintaining strict confidentiality. Must be task oriented with strong organizational, project and time management skills and have the ability to manage multiple tasks simultaneously. A working knowledge of office software systems (e.g. Microsoft Office – Excel, PowerPoint, Word, etc.) is required.

Working Conditions:

Non-exempt: “This position is considered a non-exempt position for purposes of federal wage-hour law, which means that you will be paid overtime pay for all hours actually worked in excess of 40 in a given workweek.” You must obtain authorization from your supervisor prior to working any overtime.

This position is onsite in office 100%


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.