Role Summary
We are seeking a detail-oriented Project Billing & Accounts Receivable Specialist to partner closely with the Production team to ensure projects are billed accurately and revenue is collected in a timely manner. This role bridges operations, accounting, and client communication—owning the end-to-end process from contract review and construction phase billing through collections and final project close-out.

Key Responsibilities

Project Contracting

Review and administer contracts to ensure billing aligns with terms
Track contract execution, change orders, and scope modifications
Manage lien waivers, preliminary notices, and compliance documentation
Coordinate with internal stakeholders on contract terms and updates

Project Billing

Collaborate with Project Managers to review job costs and change orders
Prepare and track progress invoices and draw schedule requests
Ensure billing aligns with project scope, milestones, and approvals
Proactively identify and resolve billing blockers for project close-out

Client Communication & Collections

Serve as primary contact for client billing questions
Follow up on outstanding invoices and drive collections
Maintain documentation of communications and resolutions

Accounting & Reporting

Post invoices, apply payments, and manage AR records
Support month-end close related to project billing
Maintain accurate and auditable billing documentation

Cross-Functional Collaboration

Act as liaison between Production, Accounting, and Clients
Provide feedback on recurring billing or scope issues
Recommend process improvements to reduce delays and disputes
Participate in process and system improvements

Required Skills & Experience

Experience with construction phase billing, draw schedules, and change orders
Strong accounts receivable and collections experience
Ability to communicate confidently with clients regarding billing and payments
Detail-oriented with strong follow-through
Comfortable working cross-functionally with production/operations teams
Proficient in QuickBooks Online and Excel/spreadsheets
AV integration or custom home build experience is a plus

Key Traits for Success

Professional, calm, and persuasive communication style
Tenacious follow-up until projects are closed and paid
High level of accuracy and attention to detail
Ownership mindset from invoicing through final payment

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.