About the Company

Join one of Silicon Valley’s most respected general contractors—an organization that truly puts employees first. Built on a foundation of partnership between contractors, architects, and developers, this company carries that same mindset into every relationship with its people and clients. Known for innovation, stability, and long-term careers, they offer competitive pay, excellent medical and dental benefits, pension and profit sharing, and cutting-edge systems and training.

Job Overview

The Construction Project Administrator plays a vital role in supporting project teams by managing documentation, coordinating communication, and ensuring construction projects stay organized and on track from start to finish. This position is ideal for a detail-oriented professional with strong experience supporting large-scale projects for a General Contractor.

Key Responsibilities

Project Documentation & Systems Management

Maintain and organize contracts, drawings, specifications, RFIs, submittals, and change orders

Ensure all documentation is accurate, current, and easily accessible in project systems

Support permit and license documentation

Communication & Coordination

Serve as a key liaison between internal teams, subcontractors, vendors, and clients

Schedule meetings, site walks, inspections, and distribute project updates

Scheduling & Tracking

Track project schedules, milestones, and material deliveries

Assist with procurement tracking to align with construction timelines

Contract & Financial Support

Assist with subcontractor agreements, invoices, and change orders

Support budget tracking and cost control efforts

Quality, Compliance & Risk Support

Assist with audits, inspections, and safety meetings

Track compliance with codes, safety requirements, and project standards

Identify risks and escalate issues to the Project Manager

Reporting & Procurement Support

Prepare project status reports and documentation

Support bid coordination and subcontractor communication

Required Qualifications

Experience & Education

High school diploma or equivalent required; degree preferred

6–8 years of Project Administrator experience with a General Contractor (required)

Strong understanding of construction processes, contracts, and workflows

?? MUST-HAVE SOFTWARE EXPERIENCE ??

Procore ? (STRONG REQUIRED)

Bluebeam

PlanGrid

DocuSign

Smartsheet

CMiC (experience with larger GCs strongly preferred)

Skills

Highly organized with strong attention to detail

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced environment

Strong problem-solving and follow-through

Why Join This Team?

Work for a top-ranked General Contractor with long-term stability

Be part of a partnership-driven, people-first culture

Competitive pay, benefits, pension, and profit sharing

Access to best-in-class construction technology and training

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.