We are seeking a highly organized and detail-oriented Construction Office Administrator to support daily operations in a fast-paced construction office. The ideal candidate will handle a variety of administrative tasks including document management, project coordination, vendor communication, and support for accounting and HR functions. This role is critical to maintaining smooth office operations and ensuring timely execution of project-related paperwork.

Key Responsibilities:
Provide administrative support to project managers, superintendents, and office staff.
Maintain and organize construction documents, contracts, permits, and project files.
Assist with scheduling, coordinating meetings, and preparing project reports.
Track subcontractor compliance including insurance certificates, contracts, and lien waivers.
Support billing, invoicing, and accounts payable/receivable tasks.
Handle incoming calls, emails, and correspondence with vendors and clients.
Order office and job site supplies as needed.
Assist with onboarding paperwork, timesheet collection, and HR documentation.

Qualifications:
2+ years of experience in construction office administration or a related field.
Strong knowledge of construction terminology and documentation.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
Excellent communication, organization, and multitasking skills.
Familiarity with accounting software (e.g., QuickBooks or Sage) is a plus.
Bilingual (English/Spanish) preferred but not required.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.