Office Coordinator
Temp to Hire, 30–40 Hours per week
$25/hr DOE

A dual construction company are seeking a reliable and detail-oriented Administrative Coordinator to support daily office operations and assist with project coordination. This role serves as a key point of contact for internal staff, subcontractors, and vendors, ensuring smooth communication and efficient administrative support across multiple projects.

Key Responsibilities:
Answer and route incoming phone calls professionally; respond to general inquiries and direct calls to appropriate personnel.
Serve as a liaison between the office and subcontractors, assisting with scheduling, documentation, and follow-up.
Provide administrative support to project managers and field teams, including document preparation and coordination.
Maintain accurate records, files, and project documentation in both digital and physical formats.
Utilize Microsoft Office (Word, Excel, Outlook) for correspondence, tracking, and reporting.
Assist with QuickBooks, including invoice entry, expense tracking, and basic AP/AR support.
Track vendor information, contracts, certificates of insurance, and compliance documents.
Support scheduling, calendars, and meeting coordination as needed.
Order office supplies and assist with general office organization.
Ensure accuracy, confidentiality, and attention to detail in all administrative tasks.

Qualifications:
Previous experience in an administrative or office support role, preferably within a construction or contracting environment.
Proficiency in Microsoft Office; QuickBooks experience
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent communication and interpersonal skills when working with subcontractors, vendors, and internal teams.
High attention to detail and ability to work independently in a fast-paced environment.
Professional, reliable, and team-oriented mindset.

Equal Opportunity Employer / Disabled / Protected Veterans

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https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.