We are looking for a Construction Contract Administrator / Billing Person who is an experienced specialist with a personal history working for a multimillion-dollar construction company. The successful candidate will have a background providing invoicing for major public corporate clients requiring lien release procedure as well as progressive monthly project billing. Must have experience with prevailing wages / Davis Bacon wage rates and the compliance with HUD involved contracts. Experience with project financial close out package submission is also required. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are always required.

This is a niche position, for a homebuilder expanding into the commercial and
Government arena.

Essential Job Responsibilities:
• Reviews and advises favorable contract terms to Director of Sales while
building positive relationships with company’s partners.
• Identifies and rectify any potential mistakes or discrepancies in contractual
documents.
• Serves as a point of contact for communication and resolution of contract
Issues and disputes to Director of Sales.
• Prepare and submit various invoicing documents/forms, including prevailing wage
Contracts
• Compile, verify, and process contracts, change orders, payments and invoices
• Prepare prevailing wage reports in compliance with the contract.
• Prepare the schedule of values for project managers and others as needed
• In-depth knowledge of conditional and unconditional waiver and release forms and ability to track incoming and needed waivers
• Reconcile project budgets throughout project and upon final billing
• Completes other related duties and special projects as assigned
• Contributes to team effort
• Must have experience of following software: Textura/Hyphen Solutions/
Procore, LCP Tracker and other online billing systems

Qualifications/or General Requirements:
• Proven work experience as an invoicing specialist or similar role
• Proficient with Microsoft Office Suite
• Strong computer skills
• Ability to learn new skills and adapt to various databases quickly
• Detail oriented and self-motivated with a strong work ethic
• Must possess a high degree of accuracy and attention to detail
• Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner
• Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines
• Problem solver. Able to review accounting documents and locate potential errors for correction

Additional Preferred Skills/Experience:
• Construction industry experience
• Subcontractor construction industry experience, preferably a framing subcontractor
• Basic accounting background
• A/P-A/R Knowledge
• Knowledge of AIA Documents
• Can Complete OCIP enrollment forms
• Compliance review experience
• Collections background
• Journal entry processing
• General ledger knowledge

Education and Experience
• High school diploma
• Some college courses in Accounting
• Residential Subcontract experience preferred
• Accurate keyboard skills and proven ability to enter data at the required speed

Key Competencies and Skills
• Attention to detail, Thoroughness
• Ability to meet deadlines established
• Confidentiality and discretion
• Precision; punctuality, attendance


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.