We are seeking an experienced Contract Administration and Billing professional with a background supporting multimillion-dollar construction operations. This role requires someone who has managed invoicing for major public or corporate clients, including lien release workflows, progressive monthly billing cycles, and complete project close-out documentation. Strong knowledge of prevailing wage requirements, Davis-Bacon wage rates, and HUD-related compliance is essential.
As our organization expands into commercial and government projects, this position plays a key role in ensuring accurate contract execution, billing compliance, and financial documentation. The ideal candidate is service-oriented, organized, and able to manage sensitive information with discretion.

Core Responsibilities:
Review contract terms and provide recommendations to the Director of Sales while maintaining strong partner relationships.
Identify discrepancies or errors in contract documents and coordinate corrections.
Serve as the primary contact for contract-related questions, issues, and dispute resolution.
Prepare and submit billing packages, including all documentation required for prevailing wage projects.
Process and verify contracts, change orders, payment applications, and invoices.
Generate prevailing wage reports in accordance with contract requirements.
Create and maintain schedules of values for project managers and internal stakeholders.
Track conditional and unconditional lien waivers and ensure timely collection.
Reconcile project budgets throughout the project lifecycle and at final billing.
Support special assignments and contribute to team initiatives.
Utilize required platforms such as Textura, Hyphen Solutions, Procore, LCP Tracker, and other online billing systems.

Required Qualifications:
Proven experience as an invoicing specialist or similar role.
Proficiency with Microsoft Office and strong general computer skills.
Ability to learn new systems and adapt to multiple databases.
High accuracy, attention to detail, and strong follow-through.
Clear written and verbal communication skills with the ability to interact professionally at all levels.
Strong time-management skills with the ability to prioritize and meet deadlines.
Ability to identify and correct errors in accounting-related documents.

Preferred Experience:
Construction industry background.
Subcontractor experience, ideally in framing.
Basic accounting knowledge.
Familiarity with A/P and A/R processes.
Understanding of AIA documentation.
Ability to complete OCIP enrollment forms.
Compliance review experience.
Collections exposure.
Journal entry processing.
General ledger familiarity.

Education & Experience:
High school diploma required.
Some accounting coursework preferred.
Residential subcontractor experience is a plus.
Proven data-entry accuracy and keyboard proficiency.

Key Competencies:
Strong attention to detail and thoroughness.
Ability to meet deadlines.
Confidentiality and discretion.
Reliable attendance and punctuality.
Strong planning and organizational skills.
Results-driven mindset.

Position Details:
Full-time
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Compensation: Based on experience
Benefits: Health insurance

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.