We are a growing, fast-paced construction company delivering high-quality commercial and/or residential projects. Our team is known for precision, collaboration, and excellence in execution. We are seeking a highly organized and proactive Administrative Assistant to support daily operations and help keep our projects running efficiently.

Position Overview

The Administrative Assistant plays a key role in supporting project teams, office operations, and field coordination. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven construction environment.

Key Responsibilities
Provide administrative support to project managers, estimators, and leadership
Manage project documentation including contracts, submittals, RFIs, and change orders
Maintain organized digital and physical filing systems
Coordinate meetings, schedules, and appointments
Assist with bid preparation and document distribution
Track project deadlines and follow up on outstanding items
Handle incoming calls, emails, and correspondence
Support accounts payable/receivable processes, including invoice tracking
Coordinate with subcontractors, vendors, and clients as needed
Assist with onboarding and general office management tasks
Qualifications
2+ years of administrative experience (construction industry preferred)
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with construction software (e.g., Procore, Bluebeam, or similar) is a plus
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Ability to work independently and as part of a team
High attention to detail and problem-solving mindset
What We Offer
Competitive salary based on experience
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for growth within the company
Supportive and team-oriented work environment

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.