Position Summary
We are seeking a highly skilled Microsoft 365 Workflow Automation Specialist to design, build, and optimize automated intake, review, and approval workflows across the organization. This role will partner closely with the Human Resources Director to translate policy requirements into streamlined, efficient, and fully auditable digital processes. The ideal candidate is experienced in Microsoft 365 tools—including Power Automate, Forms, SharePoint Lists, Approvals, Teams, and Planner—and can transform manual procedures into automated solutions that enhance compliance, visibility, and operational efficiency.

Key Responsibilities
Design, develop, and deploy automated intake, review, approval, and notification workflows using Power Automate, SharePoint Lists, Microsoft Approvals, and Forms.
Map existing manual HR and operational processes and translate them into scalable, automated Microsoft 365 workflows.
Ensure workflows support compliance, auditability, and data-integrity requirements.
Build solutions that integrate smoothly with Microsoft Teams channels, Planner task tracking, and SharePoint document libraries.
Work directly with the Human Resources Director to convert policy requirements into functional workflow specifications.
Partner with stakeholders to gather requirements, understand pain points, and identify opportunities for automation and process improvement.
Provide technical guidance on best practices for workflow structure, approvals, security permissions, and data governance.
Create and deliver user-friendly training sessions, documentation, and job aids for HR and other departments.
Coach staff on how to effectively use Teams, Planner, and other M365 tools to support ongoing process execution.
Troubleshoot workflow or integration issues and provide ongoing support to ensure smooth operations.
Monitor workflow performance and recommend enhancements to improve efficiency, reliability, or user experience.
Maintain version control, audit logs, and process documentation for all solutions.
Ensure workflows align with organizational policies, security requirements, and data retention standards.


Required Qualifications

Demonstrated experience building automated workflows using Microsoft Power Automate.
Strong knowledge of Microsoft Forms, SharePoint Lists, Teams, Planner, and Microsoft Approvals.
Experience translating business or policy requirements into technical workflow designs.
Exceptional analytical, problem-solving, and process-mapping skills.
Ability to communicate clearly with both technical and non-technical stakeholders.
Experience providing training, end-user support, or change-management support.


Preferred Qualifications

Prior experience partnering with HR or compliance-focused teams.
Understanding of HR processes such as onboarding, policy acknowledgments, change requests, and compliance documentation.
Microsoft certifications are a plus.
Experience with Power Apps or other low-code/no-code platforms.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.