For immediate consideration, send resume to t d e l g a d o@appleone.com.

Part Time, 20-Hours per week.

Our client is seeking a detail-oriented and organized professional to support both financial operations and day-to-day administrative functions. This dual-role position combines bookkeeping responsibilities with HR and general office support, playing a key role in keeping business operations running smoothly across multiple entities.

Key Responsibilities
Accounting & Bookkeeping

Maintain accurate financial records using accounting software (QuickBooks) for multiple related businesses
Process incoming payments and record transactions for accounts receivable
Manage accounts payable by entering vendor invoices, issuing payments, and ensuring proper expense classification
Review and reconcile operational reports (e.g., production/packout data) against internal records for accuracy
Complete monthly and annual closing activities, including reconciliations, journal entries, and asset tracking
Monitor bank account activity and cash balances; generate reports as needed
Prepare periodic financial summaries and provide analysis when requested
Assist with tax preparation activities and required filings


Payroll Administration

Process semi-monthly payroll and handle off-cycle payroll as needed
Review employee timecards for accuracy, including overtime, PTO, and sick leave tracking
Handle additional compensation such as bonuses and piece-rate payments
Maintain employee payroll records, including updates to direct deposits and tax withholdings
Reconcile payroll data with accounting records and reports
Support audits related to payroll, including workers’ compensation and retirement plans
Assist with year-end and quarterly payroll compliance tasks, including filings (W-2s, 940, 943, etc.)


HR, Office & Administrative Support

Serve as a helpful and approachable resource for employees, fostering a positive workplace environment
Maintain employee directories, contact lists, and internal records
Update onboarding materials to ensure compliance with current labor laws and company policies
Track required employee training and documentation
Organize, scan, and maintain files, including benefits and insurance documentation
Coordinate employee benefits enrollment and ongoing administration
Assist with the development and implementation of HR policies and procedures
Manage incoming mail and distribute accordingly
Provide general administrative support, including answering phones, organizing emails, and maintaining filing systems
Order and manage office supplies while ensuring a clean and organized workspace
Enter and maintain compliance records such as pesticide usage reports
Support data tracking and reporting related to operational activities (e.g., crop data, fertilization plans, harvest metrics)
Assist with company events and employee engagement activities as needed

Qualifications & Skills

Proven experience with accounts payable and payroll processing
Knowledge of payroll regulations, tax implications, and benefit programs (including 401(k) plans)
Familiarity with applicable laws regarding wages, deductions, and compliance requirements
Proficiency in Microsoft Excel and Office 365, along with experience using QuickBooks or similar systems
Strong attention to detail and accuracy
Highly organized with the ability to manage multiple priorities effectively


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.