Are you an experienced Office Administrator with QuickBooks and bookkeeping experience? We are seeking a detail-oriented professional to support daily office operations, payroll assistance, invoice entry, customer service, and permitting processes for a growing construction-related company.

This is a direct-hire opportunity offering competitive pay, a stable work environment, and the opportunity to play a key role in a fast-paced office. Candidates with construction administration and prevailing wage experience are highly encouraged to apply.

Requirements 
6+ years of administrative, office support, or bookkeeping experience
Previous experience in a construction, contracting, or related industry preferred
Proficiency with QuickBooks
Strong data entry and organizational skills
Experience using Microsoft Outlook Calendar for scheduling
Customer service and professional phone etiquette
Ability to manage multiple tasks and prioritize deadlines
Experience supporting payroll processes preferred
Knowledge of prevailing wage requirements highly preferred
Experience navigating city and county permitting websites is a plus
Strong problem-solving skills and ability to work independently
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel

Office Administration
Answer and direct incoming phone calls
Provide excellent customer service and administrative support
Schedule and manage appointments using Outlook Calendar
Maintain filing systems and organize office documentation
Support daily office operations and special projects as needed


Bookkeeping & Data Entry
Enter vendor invoices into QuickBooks accurately and timely
Perform bookkeeping-related administrative tasks
Process invoice data and maintain financial records
Assist with daily accounting support functions


Construction Administrative Support
Assist with payroll data entry and payroll-related documentation
Pull permits and track permit statuses with various municipalities
Navigate city and county permitting portals
Support prevailing wage reporting and documentation
Research requirements and solve administrative challenges independently

Ready to bring your administrative and bookkeeping expertise to a growing team?

Apply today if you have experience with QuickBooks, office administration, payroll support, permitting, or construction administration and are looking for a rewarding long-term opportunity. We look forward to connecting with qualified candidates who take pride in organization, accuracy, and exceptional customer service.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.