Daily Tasks

Administrative

1. Answering phones – in association with other team members, shall assist in the answering of the phones

1. Mail (outgoing) Processing – shall be the primary person responsible for processing outgoing mail and overnight deliveries. 

Accounting

1. Income processing – shall be the primary person responsible for the processing of all funds received from commercial and/or residential tenants including the following processing:
   1. Verify that the amount received is correct and in accordance with the contract/lease

1. If the amount collected is not complete of accurate, contact the issuer and discuss any discrepancy, reporting the outcome of the conversation to the supervisor

2. Verify the coding of the deposit and process through RealPage
3. To the extent possible, deposit the funds via the remote deposit machine on the same day as receipt
1. Accounts Receivable/Aging Report – shall be the primary person responsible for the updating of the accounts receivable tracking log to reflect any receipts and provide to supervisor for approval
2. Invoice processing – shall be the primary person responsible for the processing of all incoming invoices in RealPage and preparing them for approval and payment for all companies and properties, including the following processing:
   1. Verify the billing to ensure that the amount charged is correct and in accordance with the contract
   2. Verify the billing has no outstanding balances from previous billings and there are no late charges

1. If there are late charges, talk with the vendor to understand why and get them waived
2. If the charges cannot be waived, discuss with supervisor regarding processing the charges

3. Verify that all necessary documentation for the processing of payment has been received, including:

1. W-9 form for each vendor
2. All mechanic lien releases, including those from suppliers or material houses
3. All required insurance certificates are in receipt from vendor

4. Verify the coding of the invoice with the correct cost code
5. Circulate the invoice for approval from the appropriate personnel within the organization, including as appropriate, the field manager for the project, the project manager and the accounting supervisor.
3. Tracking of Expenses – shall be the primary person responsible for the tracking of all expenses from the various projects and creating trend graphs for recurring expenses for all companies and properties.

 

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.