Job Summary
A construction related company in Novato, CA is seeking a detail-oriented Bookkeeper in supporting day-to-day accounting operations. This role is ideal for a hands-on accounting professional who enjoys maintaining accurate records, managing AP/AR, reconciling accounts, and working closely with leadership to keep financial information organized and audit-ready.
The Bookkeeper will use QuickBooks to enter handwritten invoices, categorize transactions, manage vendor and customer activity, and prepare monthly financial reports. This is a great opportunity for someone who values stability, accuracy, and a collaborative office environment where dependable work directly supports business operations and decision-making.
Key Responsibilities
- Enter, categorize, and code bank and credit card transactions in QuickBooks with a high level of accuracy.
- Manage accounts receivable, including creating customer invoices, tracking payments, and following up on outstanding balances.
- Manage accounts payable, including vendor bills, payment terms, and outgoing payments.
- Perform monthly bank and credit card reconciliations and support accurate month-end close processes.
- Process payroll using Paychex, including deductions and employee reimbursements.
- Generate monthly financial statements, including Profit and Loss statements and Balance Sheets, for management review.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage daily bookkeeping functions, including transaction entry, AP, AR, reconciliations, and recordkeeping.
- Maintain accurate financial records in QuickBooks for a residential and commercial construction environment.
- Support payroll processing, monthly close, financial reporting, and tax preparation documentation.
- Input handwritten invoices and maintain organized digital records for invoices, receipts, and financial documents.
- 3+ years of bookkeeping experience required.
- Proficiency with QuickBooks Online or QuickBooks Desktop required.
- Understanding of GAAP and double-entry bookkeeping required.
- Experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting.
- Ability to work accurately with handwritten invoices and paper-based documentation.
- Strong attention to detail, numerical accuracy, organization, and follow-through.
- Comfortable managing daily, weekly, and monthly bookkeeping deadlines.
Preferred Qualifications
- QuickBooks Certified User designation preferred.
- Experience using Paychex for payroll processing preferred.
- Bookkeeping experience in the construction industry preferred.
- Experience preparing documentation for sales tax filings and year-end tax preparation preferred.