Job Title: Accounts Receivable Specialist / Bookkeeper

Location: Winter Park, FL (On-Site)

Company: Law Firm

Salary: Up to $70,000 based on experience

Position Type: Full-Time (No Remote Work)

About Us
Company is a respected law firm located in the heart of Winter Park, Florida. Our team takes pride in delivering exceptional service to our clients while maintaining a collaborative, supportive, and professional workplace. We are a close-knit office where reliability, teamwork, and attention to detail are highly valued.

About the Role
We are seeking a detail-oriented and dependable Accounts Receivable Specialist / Bookkeeper to join our team. This role is responsible for managing billing, client accounts, and bookkeeping functions that keep the firm’s financial operations running smoothly.

The ideal candidate will have experience in accounts receivable or bookkeeping within a professional services environment where time tracking and billable hours are part of the billing process. Legal industry experience is a plus but not required.

You will work closely with attorneys and staff to ensure accurate billing, timely collections, and well-organized financial records.

Key Responsibilities
Prepare and distribute client invoices
Track outstanding balances and follow up on overdue payments
Record payments and reconcile client accounts
Manage billing processes, including:
Meeting regularly with six attorneys to review monthly time entries
Identifying billable time and expenses
Drafting invoices and presenting them to attorneys for approval
Following up with clients by phone and email regarding outstanding balances (scripts provided)
Conducting collections in a professional, courteous, yet firm manner
Assist with bank reconciliations and month-end reporting
Work with attorneys and staff to resolve billing questions or discrepancies
Provide occasional administrative support as needed to help maintain smooth office operations

What We’re Looking For
Experience in accounts receivable, bookkeeping, or accounting
Experience working in a professional services environment with time tracking/billable hours
Legal or law firm experience is a plus
Proficiency with QuickBooks (or similar accounting software) and Microsoft Excel
Strong attention to detail and organizational skills

Clear communication skills and a collaborative mindset
Logical thinker with strong problem-solving abilities
Ability to work independently with minimal supervision while remaining accountable
Strong time management and prioritization skills
Professional and confident when communicating with clients, including during collections

Benefits
Health, dental, and vision insurance
401(k) retirement plan
Life insurance, short-term and long-term disability coverage (company paid)
3 weeks of paid time off (PTO)
Supportive and friendly small-office environment
Competitive salary based on experience


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.