We are seeking a proactive and reliable individual to fill the full-time, in-office role of Bookkeeper/Office Administrator. This position is essential for ensuring smooth daily operations, including bookkeeping, payroll processing, and office administration. The working hours are Tuesday through Saturday, 8:00 AM - 5:00 PM. While the role is primarily in-office due to some paper-based processes and client interaction, there may be remote work flexibility once fully trained.

Key Responsibilities:

Full-Cycle Bookkeeping: Manage all aspects of the company’s financial records, ensuring accuracy and timeliness.

Payroll Processing: Handle bi-weekly payroll for approximately 12 employees using ADP.

Financial Management: Oversee accounts payable (paying bills) and accounts receivable (processing incoming payments).

DMV Paperwork: Submit necessary documents to the Department of Motor Vehicles (outsourced).

State Agency Billing: Process and send electronic bills to various state agencies.

Tax Coordination: Prepare and submit monthly tax information to our external CPA firm.

Software Management: Utilize Lightspeed software (training provided; familiarity is a plus).

General Office Administration: Provide essential office support to ensure smooth operations.

Team Collaboration: Assist colleagues as needed to maintain a collaborative and effective team environment.

Client Interaction: Professionally interact with clients as required.

Qualifications:

Proven bookkeeping experience with a solid understanding of accounting principles.

Strong work ethic, reliability, and maturity with a commitment to the role.

Experience with payroll processing (preferably using ADP).

Familiarity with accounting software; experience with Lightspeed is a plus.

Excellent organizational skills, with the ability to manage multiple tasks efficiently.

Ability to work independently with minimal supervision.

Strong communication and interpersonal skills, and the ability to work well with a small team.

Must be available to work full-time, Tuesday through Saturday.

Preferred candidates residing near San Marcos.

Professional demeanor and ability to maintain a positive, drama-free work environment.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.