Job Summary

A Billing and Collections Specialist is needed for a temp-to-hire opportunity in Downey, CA within the architectural and design services industry. This role is ideal for an experienced accounts receivable professional who enjoys working in a fast-paced, detail-driven environment where billing accuracy, customer communication, and timely collections directly support business operations.

This opportunity offers the chance to join a collaborative team environment where accounting, operations, and project teams work together to support successful client service and financial performance. The role is well suited for someone who values supportive leadership, clear communication, positive teamwork, and the potential to grow into a long-term position.

Key Responsibilities

- Prepare, review, and process customer invoices with a high level of accuracy and attention to detail.
- Manage accounts receivable follow-up, collections activity, and payment status updates.
- Research and resolve billing discrepancies, short payments, deductions, and customer account issues.
- Maintain accurate customer records, billing documentation, aging reports, and collection notes.
- Communicate professionally with customers, internal departments, and management regarding account status.
- Support month-end close activities related to billing, collections, reconciliations, and reporting.

Compensation and Benefits

- Pay range: $27.00 to $32.00 per hour.
- Job type: Temp-to-hire.
- Location: Downey, CA.

Required Qualifications and Skills

- Manage billing and invoicing processes for customer accounts.
- Perform collections follow-up and maintain accurate accounts receivable records.
- Research account discrepancies and coordinate resolution with internal teams and customers.
- Support aging reports, reconciliations, and month-end accounts receivable activities.

- 3 to 5 years of experience in billing, collections, accounts receivable, or a closely related accounting support role.
- Strong understanding of invoice processing, payment follow-up, account reconciliation, and AR aging.
- Proficiency with accounting software, ERP systems, and Microsoft Excel.
- Excellent attention to detail, organization, and follow-through.
- Strong written and verbal communication skills with a professional customer service approach.
- Ability to manage multiple priorities, meet deadlines, and work effectively with cross-functional teams.

Preferred Qualifications

- Experience in architectural services, design services, manufacturing, production, operations, or project-based billing environments.
- Familiarity with progress billing, job costing, purchase orders, or customer contract billing.
- Experience supporting month-end close, cash application, or collections reporting.
- Ability to identify process improvements that improve billing accuracy and collection efficiency.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.