Job Summary Required Qualifications and Skills
We are seeking a detail-oriented Billing Specialist for a temp-to-hire opportunity in Santa Clara, CA. This role supports accounting and project teams within the construction, industrial facilities, and infrastructure sector, with a focus on accurate client billing, project documentation, and accounts receivable follow-up.
This is a strong opportunity for an accounting professional with construction billing experience who enjoys working in a stable, team-focused environment. The Billing Specialist will collaborate with project managers, accounting staff, clients, vendors, and subcontractors to ensure billing is accurate, timely, and well documented. Candidates who value supportive leadership, clear communication, accountability, and long-term career potential will find this role rewarding.
Key Responsibilities
- Prepare and send client invoices, progress billings, AIA billings, and change order billings accurately and on time.
- Track payments, follow up on outstanding balances, and maintain accurate accounts receivable records.
- Review subcontractor and vendor invoices and organize supporting backup documentation.
- Assist with cost plus and fixed price billing while tracking project costs against estimates.
- Communicate professionally with internal teams, clients, vendors, and subcontractors regarding billing and documentation needs.
- Maintain organized billing files and support accurate financial reporting for construction projects.
Compensation and Benefits
- Pay range: $28 to $35 per hour.
- Job type: Temp-to-hire.
- Location: Santa Clara, CA.
- Prepare construction billing, including progress billing, AIA billing, and change order billing.
- Support accounts receivable tracking, payment follow-up, and billing documentation.
- Review vendor and subcontractor invoice backup for accuracy and completeness.
- Assist with project cost tracking for cost plus and fixed price billing.
- 3 to 5 years of relevant accounting, billing, accounts receivable, or construction finance experience.
- Strong experience with construction billing processes, including AIA billing, progress billing, change orders, and project documentation.
- Knowledge of accounts receivable follow-up, invoice tracking, and billing file maintenance.
- Ability to review invoices, supporting documents, and project cost information with strong attention to detail.
- Strong communication skills for working with project teams, clients, vendors, and subcontractors.
- Highly organized, accurate, dependable, and able to manage deadlines in a fast-paced project environment.
Preferred Qualifications
- Experience supporting billing for residential, commercial, industrial, facilities, or infrastructure construction projects.
- Familiarity with cost plus and fixed price billing structures.
- Experience working closely with project managers and accounting teams in a construction environment.
- Strong working knowledge of accounting software, spreadsheets, and electronic billing documentation.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.