Job Summary
A growing Law Firm in Saint Petersburg, FL is seeking a detail-oriented Billing Specialist to support accurate client invoicing, legal billing processes, and electronic billing submissions. This direct hire opportunity is ideal for a billing professional with law firm or professional services experience who enjoys working closely with attorneys, accounting teams, collections, and client contacts.
The Billing Specialist will play a key role in preparing prebills, finalizing invoices, managing e-billing submissions, resolving billing issues, and ensuring compliance with client billing guidelines. This position offers a collaborative environment with access to experienced leadership, cross-functional teamwork, and the opportunity to contribute directly to financial operations and client service success.
Schedule: Monday – Friday | Flexible hours (8:30 AM – 4:30 PM or 9:00 AM – 5:00 PM).
Benefits: Eligible the 1st of the month following 30 days of service.
Key Responsibilities
- Prepare, review, finalize, and submit client invoices for assigned attorneys and practice groups.
- Generate monthly WIP reports and prebills, making narrative, rate, and billing adjustments as directed.
- Review and apply client Outside Counsel Guidelines, billing rules, matter budgets, and invoice submission requirements.
- Submit invoices through electronic billing platforms and monitor rejections, reductions, appeals, and resubmissions.
- Coordinate with attorneys, clients, accounting, and collections teams to resolve billing questions and outstanding issues.
- Maintain client and matter records in the accounting system and support reporting, documentation, and special projects.
Compensation and Benefits
- Salary Range: $65,000 to $70,000 per year.
- Job Type: Direct Hire.
- Location: Saint Petersburg, FL.
- Work Environment: Primarily office-based with prolonged computer use.
- Schedule Note: Occasional overtime may be required to meet month-end billing deadlines and client requirements.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage legal billing, prebill review, invoice finalization, and e-billing submissions.
- Maintain client matter information, billing rules, budgets, and compliance with client guidelines.
- Research and resolve invoice rejections, reductions, appeals, payment issues, and resubmissions.
- Prepare billing reports and support accounting, finance, collections, and attorney teams.
- Minimum of five years of billing experience in a law firm or professional services environment.
- Demonstrated experience with legal billing processes and electronic billing platforms.
- Strong understanding of client billing guidelines, invoice submission requirements, and billing compliance.
- Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
- Strong analytical skills with the ability to compile, review, interpret, and report billing and financial data.
- Excellent attention to detail, accuracy, organization, and time management.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills with a professional, client-service focused approach.
- Ability to maintain confidentiality and use sound judgment when handling sensitive information.
Preferred Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience with e-billing platforms such as Legal Tracker, CounselLink, TyMetrix, or similar systems.
- Experience using Aderant or comparable legal accounting and billing software.
- Advanced Excel skills, including sorting, filtering, data analysis, and reporting.
- Prior experience supporting attorneys, practice groups, legal collections, or client billing compliance.