JOB SUMMARY: The Billing Clerk performs various clerical activities including data entry, information verification, and bill generation for the company. They perform general office duties such as faxing documents, filing, scanning, typing invoices, mailing, and answering phone calls.ESSENTIAL JOB DUTIES & RESPONSIBILITIES
•Creates and issues invoices to customers from service orders and shipping orders.•Files and requests customer resale exemption certificates.•Creates and processes credit memos.•Verifies invoice billing and credit memos are coded to the correct general ledger account(s).•Maintains and files BOL, Service orders, Pack Slips, and other billing related documents.•Maintains and updates customer accounts payable contacts and submits invoices per customers instructions.•Creates and issues deposits, progress, and final billings for sale of generator units.•Collects all information needed to calculate bills receivable.•Checks data input into the accounting system to ensure accuracy of billings.•Verify continuously customers are billed the correct state and/or city sales tax.•Confirms freight charges are billed correctly.•Submits invoices into customer websites/portals and corrects rejected invoices accordingly.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Create and process customer invoices, credit memos, and billing documents.
- Verify billing accuracy, general ledger coding, tax calculations, and freight charges.
- Maintain organized billing files and customer accounts payable contact information.
- Submit invoices through customer portals and resolve invoice rejections.
- High school diploma or equivalent required.
- 1 to 3 years of related billing, accounts receivable, accounting clerical, or administrative finance experience preferred.
- Proficiency with Microsoft Office Suite required.
- Experience with Microsoft Dynamics AX or related accounting software preferred.
- Basic Adobe Reader editing skills required.
- Strong math skills and solid understanding of basic finance and billing concepts.
- Ability to learn specialized databases and access billing information accurately.
- Comfortable using office equipment, including computers, phones, scanners, copiers, and 10-key calculators.
- Excellent verbal and written communication skills.
- Professional, courteous, organized, analytical, flexible, and resilient when resolving customer billing issues.
- Ability to remain stationary for extended periods and lift up to 15 pounds as needed.
Preferred Qualifications
- Experience submitting invoices through customer portals or vendor websites.
- Familiarity with resale exemption certificates, BOLs, packing slips, service orders, and freight billing.
- Prior experience in accounts receivable, billing support, or general accounting administration.
- Experience working in a quiet, professional office environment with accuracy-driven processes.