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Bilingual Spanish Administrative Assistant's Needed

Job ID: 1692593
OA Reference: ar-bs/admin

  • $47,800 to $54,100
  • Los Angeles, 90071

Dynamic Non-Profit organization in Downtown Los Angeles is looking to hire MULTIPLE Bilingual Spanish Administrative Assistant's to support C Level Executives.

-Speak, read and write in Spanish
-Calendar management for C level Executives
-Experience working at a Private or Public Non-Profit, City, County, State or Government, Political Organization, etc.
-Experience working with board members, committees, staff, volunteers and ability to interact comfortably with diverse populations

-Associate's or Bachelors Degree
-Minimum 4 years experience as an Administrative Assistant
-Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
-Excellent organization skills
-Ability to organize and manage multiple priorities and projects
-Detail-oriented and possess excellent problem-solving skills
-Work independently with minimal supervision
-Access to reliable personal transportation, current valid driver's license, good driving record, and evidence of insurability

-Provide administrative and business operations support which includes but is not limited to scheduling, typing, answering phones, copying and other business processes such as: policies and procedures (including handling sensitive and confidential information)
-Order office lunches for Executives and office staff
-Assist with event planning and scheduling of venues
-Assist the Executive in the timely management of all written, telephone, e-mail, and voicemail communication with a variety of constituents
-Compose letters and statements that are representative of plans, and policies, tracking responses and following up when necessary
-Responsible for heavy calendar management, requiring interaction with both internal and external constituents, including staff, volunteers, other social service providers, donors, government officials, and members of the Board of Directors
-Monitor Executive electronic and "snail" mail and prioritize for his review and follow-up on them when directed
-Assist Executive with development of materials for presentations
-Organize and attend all meetings of the Board of Directors and the Executive Staff, take notes, and assist with presentation of materials
-Oversee development of Board packets for a variety of Board meetings
-Establish and maintain productive appropriately professional relationships with internal and external constituents
-Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings
-Maintain file of all grants and grant applications, programmatic contracts, etc.
-Other related projects assigned duties by Executive

For immediate consideration please forward resume in Microsoft Word document and call the AppleOne Bunker Hill Downtown Los Angeles office and ask for Azuri Ross

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

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For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Additional Skills

(none specified)

AppleOne Representative Contact Info

Account Executive:
Branch Phone:
Los Angeles, CA