Short Description:
An administrative assistant provides vital support to an organization by handling various clerical and administrative tasks. Their responsibilities typically include managing calendars, scheduling appointments, organizing meetings, and handling correspondence. Administrative assistants often serve as the first point of contact for clients and colleagues, requiring excellent communication and interpersonal skills. Proficiency in office software, strong organizational abilities, and attention to detail are essential for success in this role, as administrative assistants contribute to the efficient operation of an office and assist in maintaining a well-organized work environment.

Duties?/?Responsibilities:
-Use computers for various applications, such as database management or word processing.
-Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
-Create, maintain, and enter information into databases.
-Set up and manage paper or electronic filing systems, record information, update paperwork, or maintain documents, such as attendance records, correspondence, or other material.
-Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
-Greet visitors or callers, handle inquiries or direct them to the appropriate persons according to their needs.
-Maintains scheduling and event calendars.
-Complete forms following company procedures.
-Schedule and confirm appointments for clients, customers, or supervisors.
-Make copies of correspondence or other printed material.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.