Benefits Administrator

Overview:
The Benefits Administrator manages our employee benefits programs, including health plans, retirement, wellness, and leave of absence programs like FMLA and ADA. This role ensures compliance with laws, keeps accurate records, and provides excellent support to employees and internal teams.

Key Responsibilities:
Manage employee benefits programs (health, dental, vision, life, disability, retirement).
Handle daily benefits tasks in the HRIS system: enrollments, changes, terminations, COBRA, life events, claims, rollovers, and distributions.
Maintain relationships with vendors, third-party administrators, and insurance brokers.
Process weekly health claims and monthly benefit invoices; ensure accurate reporting and budgeting.
Support annual benefits renewals and help plan strategies to control costs and improve offerings.
Create communication materials and conduct training to help employees understand and engage with benefits.
Coordinate with employees, managers, and vendors to manage leave of absence requests and compliance with related laws.
Track leave status, return-to-work timelines, and ADA accommodation processes.
Keep confidential medical and leave records, following HIPAA and other regulations.
Educate staff on leave policies and ADA accommodations.
Partner with HR to develop reasonable accommodations under ADA guidelines.
Develop and promote wellness programs that support employee health and reduce medical plan costs.
Report on wellness program participation, financials, and results.
Collect feedback to improve wellness program effectiveness.
Ensure compliance with benefits, FMLA, and ADA laws.
Prepare documentation for audits and regulatory filings.
Review internal processes to improve efficiency and service quality.
Provide accurate reports to leadership, finance, and vendors.
Audit HRIS data for benefits accuracy.

Education & Experience:
Bachelor’s degree in Human Resources, Business Administration, or related field.
3+ years of experience managing benefits and wellness programs, preferably with self-funded plans.
CEBS or PHR certification preferred.
Strong knowledge of benefits laws (ERISA, ACA, HIPAA).
Experience working with vendors and external partners.
Skilled at handling confidential health information.
Experience in HVAC or service industries is a plus.
Excellent analytical and reporting skills.
Strong communication and interpersonal skills.
Proven success planning and executing wellness programs and events.
Familiar with wellness software and benefits platforms (UKG and Nectar preferred).
Ability to assess wellness program performance and recommend improvements.
Knowledge of health assessments, wellness challenges, and mental health initiatives.
Experience working with HR, Benefits, and Finance teams.
Passion for employee health and staying updated on wellness trends.
Proficient in Microsoft Office, especially advanced Excel.


Additional Details:
Temporary to permanent role
Hybrid work: 1–2 days per week from home
Pay: $20–25/hour, with pay increase upon going permanent with the company
Schedule: Monday to Friday


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Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.