We are seeking a compassionate, detail-oriented Administrative Receptionist to support a fast-paced behavioral health office. This role is ideal for someone who thrives in a high-traffic environment, enjoys working directly with patients, and brings a strong sense of professionalism, organization, and empathy to their work. The right candidate will play a key role in creating a welcoming first impression while supporting essential administrative and intake functions.

Schedule: Monday–Thursday, 8:30 AM–5:00 PM; Friday, 8:30 AM–3:00 PM (38 hours/week)

Key Responsibilities:

* MUST HAVE: Behavioral health experience in some capacity and office-based administration (high traffic office environment preferred)
* Reception: Answer multi-line phone systems, greet visitors, and provide professional and courteous assistance to patients and stakeholders.
* Administrative Support: Perform scanning, faxing, and document management while delivering exceptional customer service.
* Compliance: Assist with maintaining adherence to organizational and regulatory standards by accurately documenting processes and following protocols.
* Intake: Gather and process patient information, ensuring all necessary forms and data are collected accurately.
* Scheduling: Coordinate and manage appointments, optimizing schedules for patients and staff.
* Maintain a clean and welcoming reception area, including light housekeeping tasks such as disinfecting surfaces, restocking snacks and drinks, and emptying desk trash.
* Provide resources and referrals to individuals in need of additional assistance.

Hiring Process:

* Initial in-person interview.

Follow-up 4-hour working interview for selected candidates.
* Timeline: We are looking to fill this position ASAP

This is a full-time position with a consistent weekday schedule, offering the opportunity to make a meaningful impact in a behavioral health setting. Qualified candidates will participate in an initial in-person interview, followed by a paid working interview for finalists. We are looking to fill this role as soon as possible and encourage motivated candidates with relevant experience to apply promptly.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.