Location: Atlantic Station, Atlanta, GA
Employment Type: Direct Hire
Schedule: Monday – Friday, 8:30 AM – 5:30 PM (must arrive by 8:20 AM)

We are seeking a professional and polished Front Office Assistant to join a well-established team in a high-profile office setting. This is an on-site position that requires strong communication skills, attention to detail, and a high level of professionalism in appearance and demeanor. While prior law firm experience is not required, candidates must have experience working in a professional office environment.

Responsibilities:

Greet clients and guests in a courteous and professional manner

Answer and manage a multi-line phone system, directing calls appropriately and providing general information

Manage conference room scheduling, including setup and cleanup before and after meetings

Coordinate visitor access, guest parking, and security notifications

Receive and distribute incoming mail and packages; maintain a log of deliveries

Assist with coordinating meals and refreshments for meetings, including billing details

Maintain a clean and organized reception area, conference rooms, and break rooms

Provide support with administrative tasks including scanning, file management, and light data entry

Assist with onboarding new hires, including file preparation and coordination

Process invoices and parking validations through internal systems

Track and maintain office subscriptions and library materials

Coordinate with building management for facility-related needs

Provide general support to attorneys, staff, and guests as requested

Qualifications:

Minimum of 2 years of experience in a professional office environment

High School Diploma or equivalent required

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Ability to maintain a professional appearance and demeanor at all times

Additional Information:

Parking is provided in an on-site garage

This role is fully in-office with no remote or hybrid option

Ideal candidates will bring a proactive, friendly, and client-focused approach to the role

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.