Assistant Office Manager – Succession Track
Location: Ocoee, FL | Type: Full-Time, On-Site

Overview
We are seeking a driven Assistant Office Manager with a clear path to becoming Office Manager. This role works directly alongside our long-tenured Office Manager to learn and gradually assume responsibility for office operations, customer coordination, and administrative leadership.

Key Responsibilities
Coordinate daily front office operations to ensure efficient, high-quality service.
Serve as a primary client contact; handle inquiries, returns, and service escalations.
Oversee AP/AR functions by supervising the bookkeeper; ensure accurate billing, collections, payments, and reconciliations.
Manage outbound logistics and staff responsible for freight scheduling and customer shipments.
Monitor active orders and projects to identify issues early and align customer expectations.
Maintain office records and support compliance requirements.
Assist with onboarding, training, and daily guidance of office staff.
Learn and assume core Office Manager responsibilities over time.
Develop working knowledge of ERP systems (Epicor preferred) and support process improvements.

Qualifications

4+ years in office administration, customer service leadership, or operations coordination (manufacturing preferred).
Experience managing/supervising team
Strong Microsoft Office skills; advanced Excel required.
ERP experience preferred (Epicor a plus).
Excellent communication, organization, and follow-through skills.
High integrity when handling financial and confidential information.

Why Join Us
Clear succession path into an Office Manager leadership role.
Direct mentorship from an experienced Office Manager.
Established marine manufacturing company.
High-impact role supporting operations and customer satisfaction.

Excellent Benefits!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.