Assistant Office Manager

Location: Ocoee, FL
Compensation: $60,000–$70,000 annually
Benefits: Comprehensive benefits package
Schedule: Full-Time | On-Site
Reporting Relationship: Office Manager and Executive Team

Role Overview
This position is ideal for an experienced office or operations professional who is ready to step into a leadership development role. The Assistant Office Manager will work closely with a long-standing Office Manager to support daily office operations while progressively taking on broader responsibilities with the goal of transitioning into the Office Manager position over time.

This role blends administrative leadership, customer-facing responsibilities, and financial oversight and will have a direct impact on operational efficiency and client satisfaction.

What You’ll Do
Partner with the Office Manager to support and guide front-office operations and staff performance.
Act as a primary contact for customer communication, addressing inquiries, service issues, and order-related concerns.
Oversee financial office functions, including accounts payable and receivable, by supervising bookkeeping activities and ensuring accuracy, timeliness, and compliance.
Coordinate outbound logistics by supporting staff responsible for freight scheduling and customer deliveries.
Learn and gradually assume ownership of core office management functions, including administrative workflows, documentation, and cross-functional coordination.
Track active orders and projects to proactively identify risks, delays, or discrepancies and collaborate with internal teams to resolve them.
Ensure established procedures are followed and contribute to process improvements that support efficiency and profitability.
Assist with onboarding, training, and daily support of office personnel.
Maintain organized records and support compliance and audit requirements.
Develop working knowledge of the company’s ERP system (Epicor) and help identify opportunities to streamline processes.

What We’re Looking For
Minimum of 5 years’ experience in office administration, operations support, or customer service leadership; manufacturing or distribution experience preferred.
Strong Microsoft Office skills, with advanced Excel proficiency (including lookups, pivot tables, and data management).
Experience working with ERP systems; Epicor experience is a plus.
Clear, professional communication skills with the ability to build trust with customers, vendors, and internal teams.
Highly organized, detail-oriented, and comfortable managing multiple priorities.
Self-motivated with the ability to work independently and take initiative.
Proven discretion and integrity when handling financial and sensitive information.

Key Strengths for Success in This Role
Strong sense of accountability and follow-through
Customer-focused mindset with sound judgment
Effective planning and organizational skills
Collaborative leadership style with the ability to guide and delegate
Commitment to ethical standards and confidentiality

Why This Opportunity
Join a stable, well-established organization within the marine manufacturing space.
Receive hands-on mentorship from a seasoned Office Manager.
Clear pathway into a leadership role with long-term growth potential.
Opportunity to make a meaningful impact on operations and customer experience.
Supportive, team-oriented culture with a focus on continuous improvement.

Apply Now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.