AppleOne has partnered with a company in Newport Beach needing an Assistant Office Manager.

Requirements:
-Strong personality who can partner and interface with our staff and executive team.
-Prefer a minimum of 1-3 years of related office experience.
-2+ years of experience in accounts receivable and accounts payable tasks (experience with business software systems is a plus).
-Good understanding of accounting principles and their application in billing and account reconciliation.
-Above Average PC skills, including Microsoft Office Suite
-Well organized and be able to handle multiple, concurrent tasks efficiently.
-Critical thinking and ability use your intuition to recognize improvement opportunities.
-Ability to keep sensitive information confidential.
-Strong written and verbal communication skills.


Description:
-General office administration activities needed weekly or periodically (e.g., scanning, supply orders, W-9 processing, scheduling meetings and etc.).
-Execute weekly, monthly, and ad-hoc billing cycles within our Oracle ERP billing system, ensuring precise invoice generation, timely processing, and accurate data alignment with project and customer records.
-Perform daily Accounts Payable duties.
-Facilitate and assist with recruiting including initial screenings and follow-up (calls & email).
-Maintain office supplies and kitchen/pantry inventory so are fully stocked each day.
-Reorder as necessary to maintain an acceptable inventory level.
-Key liaison person for things like our insurance plan, wireless phone provider, and/or other employee assistance needs.
-Monitor the office phone for incoming calls.
-Check the mail each day and process appropriately.
-Scan and electronically file customer checks and C3 AP checks/payment support.
-Assist the CEO or others with ad hoc task and as needed Building Management.
-Help with planning events, as needed.
-Errands and other assignments and tasks as assigned.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.