Administrative Operations Associate

Location: Gainesville, FL
Pay: $18/hour
Schedule: Monday–Friday, 8am to 5pm
Contract Duration: 6 months (possibility of extending)
Industry: Financial Services

About the Role
We are looking for a detail-oriented and organized Administrative Operations Associate to support our operations team. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and is passionate about accuracy and efficiency.

In this position, you will be responsible for document management, transaction support, and assisting with general operational tasks to ensure compliance and smooth execution of day-to-day processes.

Key Responsibilities
Document Management
Retrieve completed forms from the vendor’s website and upload them for service request processing.
Organize and store documents in designated folders for accurate record-keeping.
Create and manage service requests to track workflow and processing status.

Operational & Transactional Support
Assist with the processing of service requests across operational departments (e.g., basic money movements, account maintenance).
Contribute to special projects and initiatives aimed at improving internal processes and workflows.

What We’re Looking For
Required Skills & Experience
Proficiency in Microsoft Office and Google Workspace.
Strong attention to detail with excellent data entry and writing skills.
Ability to prioritize tasks and manage competing deadlines.
Demonstrated professionalism in both written and verbal communication.
Ability to work independently and handle confidential information appropriately.

Preferred Qualifications
Previous experience in an administrative or clerical support role.
Experience in back-office operations, particularly in financial services or banking.
Strong time-management and organizational skills.
Comfort with handling sensitive data with discretion and professionalism.

If you're someone who enjoys creating order, thrives on efficiency, and has a strong sense of accountability, we'd love to hear from you.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.