A growing organization is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support daily operations and ensure the smooth functioning of the workplace. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to resource for the team, and brings strong communication and multitasking abilities. If you excel at office operations, administrative support, and keeping things running efficiently, this position offers a stable and rewarding opportunity.


Responsibilities
Serve as the primary point of contact for office needs, visitors, and internal staff

Manage daily administrative tasks including scheduling, correspondence, and document preparation

Maintain office supplies, equipment, and inventory; coordinate with vendors as needed

Support meeting coordination, including room setup, materials, and technology needs

Assist with onboarding tasks such as preparing workspace, badges, and documentation

Handle incoming and outgoing mail, packages, and deliveries

Maintain organized filing systems—digital and physical

Support leadership with calendar management, travel coordination, and task follow-up

Assist with expense tracking, invoice processing, and basic administrative bookkeeping

Ensure the office environment remains clean, professional, and well-maintained

Coordinate internal communications and distribute updates or announcements

Assist with special projects and operational initiatives as assigned


Qualifications
Proven experience in an administrative, office coordinator, or front office role

Strong organizational and multitasking skills with the ability to prioritize effectively

Excellent written and verbal communication skills

Proficiency with Microsoft Office Suite and standard office software

Ability to maintain confidentiality and handle sensitive information

Strong attention to detail and accuracy

Professional, friendly, and service-oriented demeanor

Ability to work independently and as part of a team

Comfortable managing multiple tasks in a fast-moving environment


Preferred Qualifications
Experience supporting small to mid-sized teams

Familiarity with office management systems or CRM tools

Experience coordinating vendors, facilities, or workplace services

Background in customer service or operations support


Why This Role Stands Out
Opportunity to be the central hub of office operations

Collaborative and supportive team environment

Variety in daily tasks—no two days look the same

Room for growth as the organization expands

A chance to strengthen your administrative operations skill set

Invitation to Apply
If you are local to the area and have the experience needed for this role, we invite you to apply by submitting your resume for consideration. We are seeking candidates with hands-on administrative and office coordination experience, strong organizational skills, and the ability to support a fast-moving team. If this aligns with your background, please send your resume to be reviewed.

Equal Opportunity Employer / Disabled / Protected Veterans

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https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.